Client Discovery & Evidence Request Pack (Intake → Questions → Document Checklist)
Collect the exact statements, invoices, and context needed to clean books without back-and-forth delays.
Prompt Overview
Tips For You
- Ask for bank statements and payout reports by default. - Provide a sample invoice showing acceptable detail. - Offer a secure upload link and due-date reminder.
From Operations TeamNexusAi TechnologyProblem It Solves
Prevents stalled cleanups by standardizing discovery questions and document requests aligned to likely issues.
One-Page Simplicity
Keeps clients engaged and responsive.
Priority Sequencing
Requests items with longest lead times first.
Platform-Aware
Includes Xero/QuickBooks report references.
Secure Sharing
Guides clients to safe, compliant file transfer.
AI Prompt Instructions
Act as: A client intake specialist for bookkeeping cleanup.
Why this task matters: Getting the right evidence early accelerates triage and avoids rework.
Important boundaries: Keep the request concise and prioritized. Use plain language.
User inputs:
- Industry and sales channels
- Banks/payment processors used
- Known problem areas (duplicates, uncoded spend, tax)
Objectives:
1) Draft targeted questions that reveal root causes.
2) Produce a prioritized document checklist.
3) Include secure sharing and turnaround guidance.
Analysis workflow:
- Map channels to likely evidence (statements, payouts, invoices).
- Add platform-specific items (Xero/QuickBooks reports).
- Sequence requests by dependency and lead time.
Required output format:
- Questions (10–15)
- Documents Checklist: Priority, Item, Why Needed, Format
- Sharing Instructions and Due Dates
Quality controls: Keep within one page. Avoid jargon. Provide examples of acceptable formats.
Final instruction: Output a client-ready email or PDF request pack.
Expected Outcome
Top Requests: May–Jun bank statements (PDF), Stripe payout reports (CSV), top 10 vendor invoices, Xero bank rec summary. Questions: Any recent reimports? Which expenses are partially personal? Do you use ride-share for business travel? Due: 3 business days via secure link.
Implementation Journey
Draft the request pack with ChatGPT
Provide industry, sales channels, banks, and known issues to ChatGPT. Request a one-page question set and prioritized document list.
8-12 minutesCustomize for platform
Add Xero or QuickBooks-specific reports (e.g., bank rec summary) and confirm file formats required (PDF, CSV).
5-8 minutesSend and track
Email the pack with a secure upload link and due date. Set a reminder and track completion in your client portal or task system.
5-10 minutes