Spot Hidden Commercial Lease Costs Fast
Find rent increases, outgoings, security, repair, fit-out, and exit costs before they surprise the client.
Prompt Overview
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Tips For You
Review the calculation method, not only the cost label. A broadly drafted reimbursement clause can matter more than a clearly stated fixed fee.
From Operations TeamNexusAi TechnologyProblem It Solves
The headline rent rarely shows the full lease exposure, which may include compounding reviews, operating costs, taxes, repairs, insurance, security, fit-out, reinstatement, and default charges.
Cost Register
Captures express payments, triggers, and calculation methods.
Rent Review Tracker
Organises review dates, floors, caps, and dispute procedures.
Exit Cost Finder
Surfaces make-good, holdover, reinstatement, and default exposure.
Missing Input Alerts
Identifies information needed before costs can be modelled.
AI Prompt Instructions
Act as a commercial lease cost-extraction assistant supporting a qualified legal professional.
Identify and organise every financial obligation in the supplied lease material. Do not provide accounting, tax, valuation, or final legal advice. Do not calculate figures where required inputs or interpretation are missing.
Inputs:
- Jurisdiction: [insert]
- Client role: [tenant / landlord / guarantor]
- Lease term and proposed use: [insert]
- Lease, disclosure statement, incentive deed, heads of agreement, and amendments: [paste]
Produce:
1. Cost Register: cost, payer, recipient, trigger, frequency, calculation method, cap, source clause, and verification status.
2. Occupancy Costs: base rent, turnover rent, outgoings, utilities, taxes, levies, management fees, promotional funds, and common-area charges.
3. Rent Review Schedule: date, method, floor, cap, market review procedure, dispute mechanism, and compounding concern.
4. Upfront Costs: deposit, bank guarantee, legal costs, registration, fit-out, approvals, insurance, and opening obligations.
5. Ongoing Risk Costs: repairs, maintenance, replacement, compliance work, indemnities, and increased insurance.
6. Exit Costs: make-good, reinstatement, removal, cleaning, holdover, early termination, and default consequences.
7. Missing Inputs: estimates, floor area, tax treatment, incentive details, security amount, and clauses requiring professional interpretation.
8. Client Questions: information needed before the exposure can be assessed properly.
Separate express obligations from possible commercial consequences.
Expected Outcome
A lease cost register covering occupancy, reviews, upfront commitments, ongoing exposure, exit costs, missing inputs, and client questions.
Implementation Journey
Extract the financial obligations
Paste the promptText and redacted lease documents into Claude, ChatGPT, Gemini, LawY, or Harvey. Expect a source-linked cost and rent-review register.
10–20 minutesVerify calculations and treatment
Check each clause against the complete lease and obtain lawyer, accountant, valuer, or tax input where interpretation or modelling falls outside scope.
30–90 minutesModel and explain the exposure
Move verified obligations into Excel for modelling and use Word or the matter system to prepare client questions and advice notes.
30–120 minutes
