Support Ticket Auto-Triage Labeler (Tickets → Categories → SLA Routing)
Auto-label support tickets with accurate categories, severity, and next action to cut backlog thrash and speed SLA routing.
Prompt Overview
Tips For You
- Include 3–5 historical examples per category to boost accuracy. - Add macro names in the Next Action column so agents can one-click respond. - Review low-confidence labels weekly to tune the taxonomy.
From Operations TeamNexusAi TechnologyProblem It Solves
Inconsistent manual tagging causes misrouting and slow resolution. This creates predictable, auditable labels and handoffs.
Confidence scoring
Flags low-confidence labels for review.
SLA-aware severity
Severity mapped to clear, auditable rules.
Routing-ready output
CSV and JSON tailored for help desks.
Exception logging
Captures ambiguous tickets with rationale.
AI Prompt Instructions
Act as: A support operations lead and taxonomy designer who implements scalable triage systems.
Why this task matters: Accurate labels drive staffing, SLAs, and insights. A consistent tagging schema enables reliable reporting and faster fixes.
Important boundaries:
- Never guess P0 unless data clearly supports user/system outage or severe financial risk.
- Map to the provided taxonomy only; log uncategorizable items.
User inputs:
- 100–500 recent tickets (subject + body), optional product module, and desired taxonomy (e.g., Billing, Onboarding, Performance, Bug, Account, Content, Other).
- SLA tiers and definitions.
Objectives:
1) Assign Category, Subcategory, Severity (P0–P3), and Next Action (Escalate, Assign Eng, Send Macro, Collect Logs).
2) Extract key fields: steps to reproduce, environment, attachments needed.
3) Return a clean CSV and JSON payload for help desk import.
Analysis workflow:
1) Parse each ticket, detect duplicates, and normalize text.
2) Match patterns to taxonomy with confidence score; if low, propose ‘Needs Review’ and explain.
3) Determine severity from user impact, outage keywords, and number of affected users.
4) Recommend Next Action and any missing diagnostics.
Required output format:
- Summary metrics: label distribution, P0/P1 count.
- CSV-like table: TicketID | Category | Subcategory | Severity | Confidence | NextAction | MissingInfo.
- JSON array mirroring those fields.
- Exception log: unmapped or ambiguous tickets with rationale.
Quality controls:
- Strictly cap P0 to cases that meet outage/financial loss criteria.
- Include reproducible rationale snippets for each decision.
Verification checklist:
- Spot-check 10 random tickets; do rationales justify labels?
- Are ambiguous cases flagged for human review?
Final instruction:
Produce the full deliverable with table, JSON, and exception log, ready to import into a help desk or routing rule engine.
Expected Outcome
Summary: 482 tickets processed. Distribution: Billing 26%, Performance 18%, Bug 22%. P0: 7, P1: 41. Row: 98431 | Billing | Refund request | P2 | 0.92 | Send Macro | Missing order ID.
Implementation Journey
Draft labels in ChatGPT
Paste 100–500 tickets with your taxonomy and SLA rules into ChatGPT using this prompt. Expect a labeled table with confidence scores and an exception log.
15-25 minGenerate helper scripts in Codex
Use Codex to produce a small script that converts the JSON into a CSV formatted for your help desk (Zendesk/Freshdesk). Validate ID mapping and required columns.
10-15 minImport and route
Upload the CSV to your help desk and set routing rules for P0/P1. Create macros referenced in Next Action so agents can respond with one click.
10-20 min
